Pan-Pacific and Southeast Asia Women’s Association USA, Toledo Chapter records

The records of the Pan Pacific and South East Asia Women’s Association (1961 – 2011) document the history of both PPSEAWA as an international organization and as a local Toledo Chapter. The collection consists of materials from the Toledo Chapter, USA Chapter, and International membership. This includes meeting minutes, membership records, correspondence, reports, newsletters, Toledo Chapter yearbooks, international conference books, photographs, artifacts, as well as a variety of subject folders containing information on presentations, workshops, related organizations, and events.

The Proceedings are most complete between the years of 1980 and 2008. Chapter minutes include primarily basic reports, election information, and financial records. The USA Board and Annual Meeting minutes are more complete and provide a broader look at the work of the PPSEAWA-USA (including the Toledo Chapter). Membership records within this series are fairly random, but do usefully outline the officers and board of directors for the given years.

The Chapter Correspondence is most complete between 1981 and 2008. The correspondence is primarily chapter business related including announcements and chapter updates. Some personal correspondence among chapter members is also included, such as holiday cards or thank-you cards.

Much of the collection is comprised of subject files, which range from various workshops or presentations sponsored by the Toledo Chapter to prominent chapter members such as Ella P. Stewart and Mani Chari. The Chapter events and workshops are well accounted for and often include planning documents, brochures, flyers, and in some cases financial documents as well. The files on Ella P. Stewart and Mani Chari consist primarily of news clippings, but both document the close relationship they had with the organization.

Additionally included in these subject files are the various organizations that the PPSEAWA Toledo Chapter worked alongside. In some cases, it is clearer what the relationship was, such as in the Dosti and UN files. Whereas in other instances, such as the American Friends Service Committee and Great Lakes Consortium a direct link is unclear, but overlapping visions and missions are understandable.

The Toledo Chapter’s annual reports were often comprised by the standing president and relayed a concise description of the year’s events. These reports provide a brief, but illustrative picture of the chapter’s accomplishment for that year.

The Literary Productions series and Financial Documents series are both less complete and more random within the collection. The Literary Productions include obituaries, resolutions, music, inspirational writings, and chapter/organization history, while the financial documents include random year’s budgets or financial reports. Most useful within these two series would be the history folder which includes some early history essays that provide a basic outline and timeline of both the PPSEAWA International history, but also the Toledo Chapter early history.

The Printed Materials are vast and complete and include USA and International newsletters, Toledo Chapter Yearbooks, and the International Conference books. Combine, this series provides the most detailed perspective of not only the local chapter’s activities, but also the happenings at the national and international level.

Many identified and some unidentified photographs as well as artifacts complete the collection and put a face and tangibility to the organization and its fifty year history in Northwest, Ohio.

This collection could be beneficial to a researcher interested in local, national, and international women’s organizations.

MINUTES; 1978-1979, 1981 – 1989, 1991, 1993 – 1996, 1998 – 2008, 2011, undated; arranged Chronologically. Toledo chapter meeting minutes; PPSEAWA- USA Board Meeting and Annual Meeting Minutes, Executive Committee minutes, financial reports, local chapter reports, election information, committee reports, meeting agendas.

MEMBERSHIP RECORDS; 1979, 1981, 1983 – 1987, 1989-1992, 1996, 1998 – 1999, 2002 – 2007, undated; arranged Chronologically. Toledo chapter membership lists and contact information, prospective new member lists; PPSEAWA – USA membership lists, directories, and contact information, officer/board of directors lists and contact information.

CHAPTER CORRESPONDENCE; 1965, 1974, 1979, 1981-1987, 1990 – 1997, 1999, 2000 – 2002, 2004 – 2008, undated; arranged Chronologically. Internal chapter correspondence between chapter members, correspondence between national office and chapter, cards, and invitation/announcements.

SRI LANKA TSUNAMI CORRESPONDENCE; 2004 – 2006; arranged Chronologically. Internal chapter correspondence between members, correspondence between national office and chapter, between chapter and Lanka Mahila Samiti (organization).

CHAPTER EVENTS AND PROGRAMS; folders arranged alphabetically, material arranged chronologically; 1961, 1985, 1987, 1991 – 1992, 1997-1999, 2004-2009. Includes 30th, 40th, and 50th Toledo Chapter anniversary celebrations, sponsored programs such as “Children: ‘Our Window to the World,’” “Demystifying Digital,” Disaster Relief Benefit,” Metro Toronto International Caravan ’85, “Our Mutual Concern,” “A Safe and Healthy Environment for All,” and programs with the University of Toledo.

CONFERENCES; folders arranged alphabetically, material arranged chronologically; 1975, 1981, 1983, 1986, 1988, 1990, 1994, 1997-1998, 2005, 2007. Includes DPI/NGO Conference materials, brochures, schedules, pamphlets. Also includes PPSEAWA International Conferences materials.

ELLA P. STEWART; arranged Chronologically; 1964 -1965, 1974, 1976, 1981-1982, 1984 – 1988, 1995, 2004, undated. Includes newsletters, correspondence, programs, clippings, and memorial service program.

MANI CHARI AND FAMILY; arranged Chronologically; 1963, 1967-1968, 1970, 1974, 1976, 1978, 1979, 1984, 1986-1988, 1997, 2002, undated. Includes clippings, newsletters, brochures.

ROBIN LINN; arranged Chronologically; 1998, 2000-2003, 2005. Magazine articles, presentation announcements, correspondence, newsletter, clippings.

RELATED ORGANIZATIONS; folders arranged alphabetically, material arranged chronologically; 1965 -1979, 1980, 1983, 1986, 1989 – 2000, 2002– 2008, 2010, undated; Includes various organizations that the Toledo Chapter worked with such as the American Friends Service Committee, Dosti, Great Lakes Consortium, and the United Nations.

SCHOLARSHIPS; 1983, 1987, 2007; Pamphlets, correspondence, flyers.

CHAPTER ANNUAL REPORTS; 1961, 1963-1964, 1967, 1969 – 1972, 1980 – 1985, 1991 – 1996, 1998 – 2005, 2008; arranged Chronologically. Chapter President reports, committee reports, treasurer reports, secretary reports.

INTERNATIONAL PRESIDENTIAL REPORTS; 1989, 2005.

OBITUARIES AND RESOLUTIONS; 1981, 1984, 1987, 1989, 2004, 2007, undated; arranged Chronologically. News clippings, funeral programs, chapter resolutions.

MUSIC; 1981, undated. Sheet music and lyrics.

INSPIRATIONAL WRITINGS; 2001, 2008, undated; Prayers, poems, sayings, lists.

CHAPTER/ORGANIZATION HISTORY; 1961, 1964, 196?, 1989, undated; arranged Chronologically. Written chapter and organizational histories.

LEGAL DOCUMENTS.

BYLAWS; arranged Chronologically; 1979, 1988-1992, 1997, 2005, undated. Includes chapter, national, and international bylaws and revisions.

Budgets, statements, correspondence related to dues, 501c3 exempt paperwork; “Children: Our Window to the World” Workshop ledger, checks, news clippings.

NEWS CLIPPINGS; 1961, 1979, 1981-1982, 1985-1989, 1991-1992, 1995-1998, 2001-2002, 2004-2010, undated; arranged Chronologically.

NEWS CLIPPINGS; 1963, 1965, 1970, 1982; Oversized, laminated clippings. arranged Chronologically.

BLANK STATIONERY; undated; various examples of Toledo Chapter blank stationery.

NEWSLETTERS; 1964-1965, 1970-74, 1976-1977, 1979 -1981, 1983-1999, 2000-2008; arranged Chronologically. PPSEAWA-USA newsletters, International newsletters, other chapter newsletters.

PPSEAWA BROCHURES; 1968-2007, undated; arranged Chronologically. Toledo chapter, PPSEAWA – USA, and International brochures.

PROGRAMS AND FLYERS; 1980, 1988, 1994, 2002, 2006, 2007, 2010; arranged Chronologically. Chapter sponsored program flyers, correspondence; Programs and PowerPoint presentations attended by PPSEAWA member(s).

VARIOUS BROCHURES AND FLYERS; undated; various topics.

VARIOUS PAMPHLETS AND BOOKLETS; 1980, 2003, 2004, undated; various topics.

HERITAGE AND HISTORY BOOKS; 1968, 1990, 1994, 2007; arranged Chronologically. Outlines the history of the organization including reference to major events and people associated with the organization.

RECIPE BOOK; 1981. PPSEAWA International recipes book compiled by the New York Chapter made available at the 15th International Conference in New York.

FUN FACTS ABOUT THE UN; 1993. text published by the United Nations to explain the organization’s goals and inner workings.

POSTER; 1965. Toledo Chapter sponsored celebration of United Nations Day.

PROCLAMATIONS; 1965, 1970. Mayoral Proclamation of United Nations Day. Rolled and fragile.

CONFERENCE BOOKS; 1961, 1964, 1968, 1972, 1975, 1978, 1981, 1984, 1988, 1990, 1993, 1994, 1997, 2000; arranged Chronologically. Proceedings of the International Conferences and Regional Conferences.

YEAR BOOKS; 1961 – 2007, 2009; arranged Chronologically. Toledo Chapter yearbooks, member lists, officer lists, meeting schedule and plans.

POSITIVE PRINTS; 1974, 1981, 1986-1987, 1997, 1999, 2003-2006, 2007, 200?, undated. Includes photos of: Ella P. Stewart, Sri Lanka donations, Toledo Chapter 40th and 50th anniversary celebrations, Dosti photos of students, school opening and other Dosti events, Toledo chapter meetings, Toledo Chapter Workshop – “Children: Our Window to the 21st Century,” Conference Photos, and unidentified photos.

POSITIVE PRINTS; undated; Bound in tan photo album. Positive Prints from a variety of events, locations, and times.

POSITIVE PRINTS; undated; Bound in small black photo album. 4 prints from various events and locations.

POSITIVE PRINTS; undated; Bound in large purple photo album. Positive prints from a variety of events, locations and times.

POSITIVE PRINTS; undated; Bound in large floral-print photo album. Positive prints and news clippings from a variety of events, locations, and times. Very water-damaged.

AUDIO CASSETTE; 1989. Recording of Ambassador Pickering – PPSEAWA at U.S. Mission to UN.

AUDIO CASSETTE; 2000. Cultural songs recorded from Cook Islands International Conferences.

CD; 2007. PPSEAWA 50th Anniversary (Toledo Chapter).

VIDEOTAPE; 1999. Children: Our Window to the 21st Century Workshop.

VIDEOTAPE; 1994. Part Two of the 19th PPSEAWA International Conference - Tonga.

PPSEAWA T-SHIRT (x2); 2000. Worn by PPSEAWA USA Members at Cook Islands International Conference.

WOODEN GAVEL; undated.

PPSEAWA INTERNATIONAL PIN; c.1981. “I Love PPSEAWA” Pin.

PPSEAWA USA BANDANA; 1990 – Bangkok International PPSEAWA Conference.

RUBBER BRACELET; undated. Light blue rubber bracelet with “PPSEAWA: Peace through Friendship and Understanding” printed on it.

RUBBER STAMP AND INK PAD; undated. Stamp to print “Toledo Chapter – PPSEAWA.” Black ink pad.

PPSEAWA TONGA – WOVEN BAG; 1994. Tonga International PPSEAWA Conference.

LEATHER AND CLOTH BAG; 1991. Mama-Non Bags made by Ma Lucarelli.